The journal is subdivided into a number of books of original entry, on the basis of similarity of transactions and for the purpose of efficiency in the recording work, popularly known as special journals, day books or Subsidiary Journals:
1. Purchases (journal) book
2. Sales (journal) book
3. Purchase Returns (journal) book
4. Sale Returns (journal) book
5. Bills Receivable (journal) book
6. Bills Payable (journal) book
7. Cash book:
(a)Single Column Cash Book
(b)Double Column Cash Book
(c) Triple Column Cash Book
(d) Multi Column Cash Book
(e) Petty Cash Book
8. Journal Proper
Purchases (Journal) Book
All credit purchases of goods are recorded in the purchases journal.
Entries are made with the net amount of the invoice. Trade discount and other details of the invoice need not be recorded in this book.
The format of the purchases journal:
Purchases (Journal) Book
|Date||Invoice No.||Name of the Supplier(Account to be credited)||L.F.||Amount(₹)|
The monthly total of the purchases book is posted to the debit of purchases account in the ledger. Individual suppliers’ accounts may be posted daily.
Purchases Return (Journal) Book
In this book, purchases returns of goods are recorded.
The format of the purchases return journal:
|Date||Debit Note No.||Name of the Supplier(Account to be debited)||L.F.||Amount(₹)|
Sales (Journal) Book
All credit sales of goods are recorded in the sales journal.
The format of the sales journal:
|Date||Invoice No.||Name of the Customer(Account to be debited)||L.F.||Amount(₹)|
In the sales journal, one additional column may be added to record sales tax recovered from the customer and to be paid to the government within the stipulated time. Periodically, at the end of each month the amount column is totaled and posted to the credit of sales account in the ledger. Posting to the debit side of individual customer’s accounts may be made daily.
Sales Return (Journal) Book
This journal is used to record return of goods by customers sold to them on credit.
The format of the sales return book is:
|Date||Credit Note No.||Name of the Customer(Account to be credited)||L.F.||Amount(₹)|
Bills Receivable (journal) book:(not in C.B.S.E. syllabus now)
|Date received||Date of Bill||From whom received||Drawer||Acceptor||Where payable||Term||Due Date||L.F.||Amt.`||Date||Cash Book Folio|
Bills Payable (journal) book:(not in C.B.S.E. syllabus now)
|Sr. No.||Date of Bill||To whom given||Drawer||Payee||Where payable||Term||Due Date||L.F.||Amount`||Date||Cash Book Folio||Remarks|